CEBE Traineeship Programme 2023

Would you like to act as host supervisor?

The Association of Spanish Scientist in Belgium (CEBE) is pleased to announce the launch of the CEBE Traineeship Program 2023. In its fourth call, up to 30 trainees/students Spanish Universities will have the opportunity to perform a Traineeship in a public or private institution in Belgium, with a CEBE member as host scientist.

The goal of these international traineeships is to further extend skills and competencies of the participants. Trainees will gain deeper knowledge on how-to procedures, increase their employability, and gain international experience, while host scientists will increase managerial and leadership skills. The trainee will be a student enrolled in Bachelor or Master studies at one of the three universities participating in this traineeship program for this 2023: UAM, UCLM and UNAV. She/he will be supported within the Mobility Program for Students from their respectives faculties and funded by the Erasmus + Placement Program. Please find all the information about the Erasmus + Program here.

Election of the host scientist will be made on a competitive basis on research excellence, training plan, CV of the applicant, and expected impact to both the student and host.

This Traineeship Program is the result of the commitment between the university and CEBE to collaborate in different modalities and resulted in the establishment of the International Cooperation Framework.

--> DOWNLOAD APPLICATION FORM

Deadline: CEBE members interested in hosting a trainee must apply before 25th January 2023.

For further information, contact convenios@cebebelgica.es

Terms and conditions of CEBE Traineeship application

1. Conditions and awards

• Up to 30 host positions are available in the scientific, technologic and health areas. Please, refer Annex I for more details. The number of summer studentships awarded to each scientific area will be proportional to demand.

• A host scientist can apply for several students. In this case, independent applications, with different (independent or complementary) projects, must be sent.

• Hosts supervision will be certificated by the respective universities. Only in case this supervision includes ECTS credits for the students the activity will be certificated as “curricular” (see our FAQs for more details).

• Traineeships can last a minimum period of 2 months and a maximum period of 12 months (only the first 3 months are funded by Erasmus+ program).

• Traineeships can take place: 
  a) between 1st June and 30th December 2023 (summer preferred)* for students of UAM
  b) at any time of the academic year 2023/2024, starting on 1st July 2023 for students of UCLM and UNAV

• Grant funded by Erasmus + Program is directly awarded to the trainee and provides only funding for mobility of the trainee (350 Euros/month).

• The trainee will be fully covered with the insurance of sending university  and Erasmus Program.

* The final dates of the Traineeship can be agreed after the matching period between the student and the supervisor. Please, consider that most of the students would prefer a summer period for the traineeship because they may need to come back to their Sending Institution to continue with their studies.

2. Host eligibility criteria

• The host supervisor must be part of an Institution (located in Belgium) sustainable of been elected into the Erasmus + Internship Program**

• This call is open to scientists (from academy (PhDs or PhD-students) or business profile) that are CEBE regular members of the Society and want to act as host for Spanish Universities trainees. Non-members can apply only after submitting their membership registration form, provided they have paid their annual membership at the moment of traineeship application. Find out about our different membership fees and please register here.

• The host must prove availability of funding to assure resources for project development, this should be specified in the application form (point 15 in the funding information of the application form). If no independent funding is available, the applicant must provide support to the project from their Line Manager, Head of Project or PI.

• Applicants must confirm eligibility with their Belgium host institutions.

** The host organisation can be private or public. They must be active in the labour market, though, or in the fields of education, training or youth.  Ineligible host organisations for traineeships include: EU bodies and other EU institutions, including specialised agencies. Organisations managing EU programs, for example National Agencies

3. Selection criteria of host candidates by CEBE

• Applications will be evaluated by a joint Committee composed of members of the CEBE Program Coordinators and the Board of Directors of CEBE. 

• Evaluation will be based on the following criteria:
• Training plan (project description in the application form, evaluated up to a maximum of 35 points in total)
• Research Excellence / Project Excellence (project description in the application form, evaluated up to a maximum of 25 points)
• CV of the applicant (evaluated up to a maximum of 25 points)

4. Matching process between selected host and a potential trainee

• The matching between the selected host (CEBE member) and trainee (UAM/UCLM/UNAV student) will be based on the following steps:
• first, future trainees will choose their preferred destinations among the offer of given projects by the host supervisors (applicants of this call)
• second, depending on the established agreement, CEBE or the University will match the specifications from the trainer (time of mobility, degree, experience requirements and willingness to evaluate the performance project) with the specification of the trainees.
• third, the receiving institution, the university or CEBE will arrange online interviews for the host and pre-selected trainees.
• fourth, in case of more than one trainee choosing the same host, the host will nominate a minimum of two candidates after the interview.
• fifth, the University or CEBE will arrange the final matching of these two pre-selected candidates with a host and communicate to the host the final resolution.
• The expected time for final resolution would be in May (approximate dates, the final dates may differ according to the development of the process).

5. Application Forms

• Download and complete the  Application Form. Then, submit together with your CV (max 2 pages) in a zip file to convenios@cebebelgica.es  with subject: CEBE Traineeship 2023: Name of the project. All documents of the applications must be filled in English.

6. Further Details

• Once the selection from both sides is done (Trainee and Trainer), before the traineeship starts the sending institution and the receiving organisation must sign a Learning Agreement for Traineeship under Erasmus + Program to ensure a transparent and efficient preparation of the exchange abroad

• After the traineeship abroad, the receiving organisation/supervisor should send a Traineeship Certificate to the education institution, normally within 5 weeks after successful completion of the traineeship

• At the end of the traineeship, awarded CEBE members (hosts) must fill an internal evaluation survey that will be sent by mail before 31st of December 2023

The deadline to apply for CEBE Traineeship 2023 is the 25th January 2023